Signatures from DCM when applying for funding

Guidelines

Send requests for signature from the Head of Department to signatur@clin.au.dk without cc’ing others in the DCM Secretariat.

The processing time is approximately one week, so please send your request well in advance.

Please include the following:

Indication of which foundation you are applying to and its application deadline.
A draft support letter in Word. You do not need to insert the text into a letter template.
The complete budget for your application.
Documentation that you have registered your application in ReAp – e.g., a screenshot.

Do you expect the department to pay?

If you expect the the department to pay for salaries, premises, etc., you must first obtain written acceptance from the head of department Jørgen Frøkiær via jf@clin.au.dk. Send relevant documents, e.g. application and budget, to the head of department, write "finance - request for acceptance" in the subject field, and briefly describe in the email what you expect the department to pay / deliver.

No written acceptance on finances = no signature.

When you have received acceptance from the head of department, send what needs to be signed, your budget AND a copy of the head of department's written acceptance to signatur@clin.au.dk.

Do you NOT expect the department to pay?

Selected employees in the department secretariat may sign documents that do NOT contain promises that the department will provide finances. Please state this clearly in your email. Send to signatur@clin.au.dk

Examples: Letter of support, Host statement, Hosting letter

Link to Signatur-mail

Is it about PhD and Research Year?

Go to this site for information and contact persons if you need a signature on a document regarding PhD and Research Year.

Revised 12.12.2025

Institut for Klinisk Medicin